Information for Boards and Committees members

Congratulations on your Appointment or Election to a Board or Committee!

The City of Fitchburg relies on our elected and appointed officials for much of the City’s important business. As a member of a public body, you must comply with state and local requirements. This page will give you the resources of what first steps you must do as a municipal official and link to resources and staff who can help you with any questions.

OATH OF OFFICE

Before you can attend your first meeting as an elected or appointed official, you must have an appointment letter from the appointing authority and take the oath of office. Once approved by the Appointment Committee and you have your appointment letter, contact the Office of the City Clerk to be sworn in.

Guide for Members of Public Boards and Commissions (PDF) - provided by the Inspector General’s office, Commonwealth of Massachusetts.

CONFLICT OF INTEREST

As a member of a board or committee, you are considered to be an "employee of a municipality" by the State Ethics Commission. All municipal employees are required to take the Conflict of Interest Law Online Ethics Training within 30 days of beginning public service and every two years thereafter. You must submit your Completion Certificate for this training to the City Clerk’s Office, and should also keep a copy for yourself.

Additionally, as per state law you will be emailed the conflict of interest law annually for your review. 

Conflict of Interest Law Online Training

Summary of the Conflict of Interest Law for Municipal Employees (PDF)

OPEN MEETING LAW

The Open Meeting Law specifies that all deliberations of a public body be conducted in a meeting open to the public and includes requirements for posting of meeting notices and agendas and how to generate and approve minutes.

Within two weeks of your election or appointment or when you took the oath of office (whichever is later), you must complete a Certificate of Receipt of Open Meeting Law Materials. Please see the links below for materials and certificate, submit this certificate to the Office of the City Clerk.

Materials: Attorney General’s Open Meeting Law Guide (PDF)

Receipt: Certificate of receipt for Open Meeting Law Materials (PDF)

OPEN MEETING LAW RESOURCES

Open Meeting Law Information 

Checklist for Posting a Meeting Notice

Checklist for Entering Into Executive Session

Checklist for Creating & Approving Meeting Minutes (PDF)

PUBLIC RECORDS LAW

A Guide to Massachusetts Public Record law (PDF)